Use a simple bar code scanner to assign and return helmets, and be notified immediately upon return whether a helmet needs reconditioning or retirement based on your reconditioning policy.
List athletes by name, with the equipment they currently use. Also pull up a history of which equipment each athlete has had.
Store documents electronically to keep track of return to play protocal progress. Each stage is signed off on by a coach and an athlete so it is easy to see who is and is not able to play.
Equipment is color coded to easily keep track of what is in inventory, what is assigned, what is in reconditioning and what is retired.